Privacy Policy

PRIVACY (COOKIES) POLICY)

at Techmatik S.A.

 

  1. Legal basis:

The present Privacy (Cookies) Policy has been prepared on the basis of the legal requirement resulting from the amendment to the act of 16 July 2004 – Telecommunications Law.

The present Policy contains general rules for processing personal data at Techmatik Spółka Akcyjna.

  1. Definitions used in the Privacy (Cookies) Policy:
  • Controller – owner of the website techmatik.pl , that is Techmatik Spółka Akcyjna with its registered office at ul. Żółkiewskiego 131/133, 26-610 Radom, entered in the register of entrepreneurs kept by the District Court for the capital city of Warsaw in Warsaw, 12th Commercial Division of the National Court Register, KRS number: 0000277687, Tax ID No.: NIP 7962622903, National Business Registry Number REGON: 673004643, share capital amounting to PLN 27,592,500.00.
  • User – any person (Internet user) who visits the Website (and all its subpages), under which the Website is available.
  • Cookies Policy – the present document
  • Website – the website available under the following address: techmatik.pl
  • Cookies – IT data, in particular text files, stored in the terminal equipment of the User of the Website and intended for the purpose of use of the Website. The cookies most often contain the name of the website from which they originate, the time of their storage in the terminal equipment and a unique number.
  1. Scope of collected data:

The Controller informs that the Website collects only information contained in the cookies, whereas it does not collect any other data concerning the User. In particular the Administrator declares that the Website does not use the so-called tracking cookies, that is the files enabling to spy on the Users.

  1. Purpose of use of cookies:

The Controller informs that the cookies are used for the following purposes:

  • To adjust the contents of the Website to the preferences of the User and to optimise the use of websites. In particular the cookies allow to recognise the User’s equipment and properly display the website, adjusted to his/her individual needs.
  • To create statistics which constitute the basis for analysis of the manner of use of the websites by the Users.
  1. Types of used cookies:

The Controller informs that with regard to the Website two types of cookies are used:

  • Session cookies which are stored in the terminal equipment of the User until the time of logging out, leaving the website or switching off the browser.
  • Persistent cookies which are stored in the terminal equipment of the User for the period specified in the parameters of cookies or until their deletion by the User.

The Controller informs that with regard to the Website the following types of cookies are used:

  • Cookies which aim at ensuring security of the Website.
  • Cookies which enable to collect information on the manner of use of the Website.
  • Cookies which enable to remember the settings selected by the User and to personalise the User’s interface.
  • Cookies which enable to provide the Users with advertising content which is better adjusted to their interests.
  1. Storage of cookies in browsers:

The browser very often allows storage of cookies in the terminal equipment of the User by default. The Users may change the settings of the cookies at any time. The settings may be changed e.g. to block automatic handling of cookies in the settings of the browser or to inform each time on their entry in the User’s equipment.

The detailed information on the possibilities and manners of handling the cookies is available in the settings of the browser such as: Chrome, Firefox, Internet Explorer, Safari, Opera. The Controller declares that the limitation on the use of cookies may influence some functionalities available on the Website.

The cookies stored in the terminal equipment of the User may also be used by the advertisers and business partners cooperating with the Controller.

 

  1. Purpose and scope of data collection through the website.
    • Data collected for recruitment purposes.

The sent personal data included in the application forms (CVs, cover letters, other documents) shall be processed for the purpose of recruitment for the position included in the job offer and for the purpose of future recruitment processes.

The legal basis for processing the data included in the application forms sent to the Controller is Article 221§1 of the Labour Code.

The data provided to the Controller in the application forms is stored for up to two years.

The data provided in the application forms shall be stored and processed by appointed employees of the HR department of the Controller.

During realisation of recruitment processes the data included in the application forms shall be transferred to authorised representatives of the managing staff of the Controller with observance of internal procedures concerning personal data protection. The data provided to the Controller in application forms for selected job positions may be provided to the Management Board of Columbia Machine Inc., a related company of the Columbia capital group with its registered office in Vancouver in the U.S. for the purpose of obtaining acceptance of employment of selected candidates.

The Controller shall provide access to the sent application forms for the purposes of correction of the information included therein or to request their permanent removal.

In order to send a request for removal or correction of data, please contact us via email: rekrutacja@techmatik.pl.

  • Data collected for the purpose of offering, order realisation, invoicing, financial settlements.

In connection with realisation of offering processes, order realisation, invoicing, and financial settlements, the Controller collects and processes the following personal data:

  • first and last name,
  • address,
  • email address,
  • phone number.

The personal data provided in order documents or placed in invoices and complaint reports shall be processed only for the purpose of meeting the demand for the received offers, placing the order, realising deliveries, collecting debts, as well as in order to comply with the obligations resulting from the commonly applicable provisions of law (including the tax law) pursuant to:

  • Article 6 clause 1 letter b of GDPR – as necessary for the performance of a contract to which the data subject,
  • Article 6 clause 1 letter c of GDPR – as necessary for compliance with a legal obligation connected with keeping the documentation required by the provisions of tax law,
  • Article 6 clause 1 letter f of GDPR – as necessary for the purposes of the legitimate interests pursued by the enterprise as a form of seeking redress on account of the pursued business activity.

 

For the purpose of realisation of offering processes, order realisation, invoicing and financial settlements, the Controller shall make the provided personal data available to the sales department, financial department, subcontractors rendering services in the scope of transport of goods and installation of the purchased goods and services in the scope necessary for realisation of delivery or installation of goods.

The personal data obtained for the purpose of realisation of offering processes, order realisation, invoicing and financial settlements may be provided to Columbia Machine Inc., a related company of the Columbia capital group with its registered office in Vancouver in the U.S. for the purpose of acceptance of transactions, internal reporting and undertaking business decisions. The personal data provided in the form of paper documents shall be kept for a strict period for 10 years of the date of realisation of the agreement and stored in the IT systems for indefinite time if the data subject does not exercise his/her right to have his/her personal data blurred.

The personal data shall be blurred after a strict period of 10 years upon a written request of the data subject.

The Controller ensures access to the sent documents and their copies, unless they have been permanently deleted, for the purpose of correction of information included therein or their permanent deletion. In order to request for deletion or correction of data, please contact us via e-mail: techmatik@techmatik.pl.

  • Data collected for the purpose of realisation of purchases, gathering of offers form suppliers, records of purchase invoices and related documents as well as financial settlements connected with purchases (hereinafter the purchase process).

In connection with realisation of the purchase processes the Controller collect and processes the provided personal data:

  • first and last name,
  • address,
  • email address,
  • phone number.

The personal data provided in the purchase documents (orders, offers, invoices, transport documents, others), shall be processed only for the purpose of realisation of the purchase process and the Controller’s requests for offers, placing an order, realisation of delivery, realisation of payment, as well as in order to comply with the obligations resulting from commonly applicable provisions of law (including tax law) pursuant to:

  • Article 6 clause 1 letter b of GDPR – as necessary for the performance of a contract to which the data subject,
  • Article 6 clause 1 letter c of GDPR – as necessary for compliance with a legal obligation connected with keeping the documentation required by the provisions of tax law,
  • Article 6 clause 1 letter f of GDPR – as necessary for the purposes of the legitimate interests pursued by the enterprise as a form of seeking redress on account of the pursued business activity.

For the purpose of realisation of purchase processes the Controller shall make the provided personal data available to the authorized employees realising the purchase processes, employees of the financial department, subcontractors rendering services in the scope of transport of goods and installation of the purchased goods and services in the scope necessary for realisation of delivery or installation of goods.

The personal data obtained for the purpose of realisation of purchase processes may be provided to Columbia Machine Inc., a related company of the Columbia capital group with its registered office in Vancouver in the U.S. for the purpose of acceptance of transactions, internal reporting and undertaking business decisions.

The personal data provided in the form of paper documents shall be kept for a strict period for 10 years of the date of realisation of the agreement and stored in the IT systems for indefinite time if the data subject does not exercise his/her right to have his/her personal data blurred.

The personal data shall be blurred after a strict period of 10 years upon a written request of the data subject.

The Controller ensures access to the sent documents and their copies, unless they have been permanently deleted, for the purpose of correction of information included therein or their permanent deletion. In order to request for deletion or correction of data, please contact us via e-mail: techmatik@techmatik.pl.

 

  • Data collected for the purpose of newsletter publication

The newsletter service may be used voluntarily for an indefinite period of time.

In order to subscribe for the newsletter the Controller obtains of the interested parties the following personal data:

  • email address.

The provided personal data shall be processed only for the purpose of informational actions regarding promotions realised at Techmatik S.A. and the companies of the Columbia Inc. capital group.

Only authorised employees of the sales department have access to the personal data.

The Controller guarantees the data subject the right to access his/her personal data, to correct and remove such data as well as object and withdraw his/her consent for its further processing in the scope of marketing. For this purpose please contact the Controller directly via email: techmatik@techmatik.pl.

A registered person may amend or delete at any time his/her personal data entered during the recruitment process.

The personal data shall be processed until the time of withdrawal of the consent for its processing.